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HIPAA Waiver of Authorization


A HIPAA Waiver of Authorization is a legal document that allows health care providers to disclose patient information for research purposes without the patient’s direct consent. This waiver is only granted if the research cannot practicably be carried out without accessing the protected health information and the research could not practicably be conducted without the waiver. The waiver is under the HIPAA Privacy Rule, which protects the privacy of patients’ health information.


Here is how you would pronounce the phrase “HIPAA Waiver of Authorization” phonetically:HIPAA: /ˈhipə/,Waiver: /ˈweɪvər/,of: /ʌv/,Authorization: /ɔːθərɪˈzeɪʃən/.

Key Takeaways


  1. Function: The HIPAA Waiver of Authorization permits disclosure of Protected Health Information without the patient’s consent for particular research initiatives. This is granted when obtaining authorization creates impracticable conditions for research conducted.
  2. Criteria for Issuance: An Institutional Review Board (IRB) or a Privacy Board must determine and document several factors before granting a HIPAA Waiver of Authorization. These include minimal risk to privacy, lack of practicality in obtaining authorization, the necessity of use and disclosure for research among others.
  3. Role in Patient Privacy: Even though the HIPAA Waiver of Authorization allows access to Protected Health Information, the waiver aims to maintain the integrity of patient privacy. The Privacy Rule sets limitations on accessing, utilizing, and revealing health information to protect the privacy of patients during clinical trials and studies.



The Health Insurance Portability and Accountability Act (HIPAA) Waiver of Authorization is a significant instrument in the business and finance sector, specifically for health-related organizations. It allows the use or disclosure of protected health information for research purposes, without the patient’s consent. This is crucial because it safeguards the viability and integrity of research that relies on the accessibility of medical records, demographic data, and other important health data, thus facilitating evidence-based policy-making, health service improvements, and medical advances. However, research agencies are required to adhere to strict conditions to secure this waiver to ensure that all uses of health information respect basic principles of privacy and confidentiality.


The Health Insurance Portability and Accountability Act (HIPAA) Waiver of Authorization serves a crucial purpose in healthcare-related research and public health operations. It is a legal document that allows healthcare providers to use and disclose protected health information (PHI) for specific research purpose without the patient’s consent. This waiver can only be issued by an institutional review board (IRB) or a privacy board, and under strict conditions, as stipulated by the privacy rule of HIPAA. This emphasizes the balance between the protection of individual health information and the need to access this information for the efficient advancement of healthcare.Furthermore, the HIPAA Waiver of Authorization is not an avenue to bypass individuals’ rights to their health information privacy. For a waiver to be granted, the healthcare entity must demonstrate that the use or disclosure of PHI is necessary and that the research could not effectively be conducted without this waiver and access to the required PHI. The board also ascertains that there is a minimal risk to the privacy of the individual from whom the PHI is going to be collected. Hence, the waiver is a tool used to safeguard both medical research progression and individual health information privacy.


1. Research Studies: In the clinical research field, a HIPAA Waiver of Authorization might be obtained to conduct a study that requires accessing patients’ protected health information (PHI). For instance, a research institute studying trends in diabetes may need to review and analyze patients’ medical records. In this case, a waiver of authorization would allow them access to such information, without needing each patient’s individual consent.2. Emergency Situations: In certain emergency situations, a physician or a medical institution might use a HIPAA waiver of authorization. If obtaining consent becomes impracticable, like in the case of unconscious patients or public health emergencies such as the COVID-19 pandemic, these waivers allow medical professionals to share patient’s PHI with necessary parties to provide appropriate care or response. 3. Public Interest and Benefit Activities: Separate from research, organizations might use a waiver for activities that are in the public interest or benefit, such as disease control and tracking by public health agencies, oversight and investigations by health oversight agencies, or disclosure of PHI for workers’ compensation laws. For instance, the Center for Disease Control (CDC) might use this waiver to track flu outbreaks in different regions.

Frequently Asked Questions(FAQ)

What is a HIPAA Waiver of Authorization?

A HIPAA Waiver of Authorization is a legal document that allows an individual’s health information to be used or disclosed to a third party. This waiver is part of the Health Insurance Portability and Accountability Act (HIPAA), a U.S. law designed to provide privacy standards to protect patients’ medical records and other health information.

When is a HIPAA Waiver of Authorization required?

A HIPAA Waiver of Authorization is typically required when a healthcare provider needs to share an individual’s protected health information for purposes beyond healthcare operations, payment, or coordination of care. This includes uses for research, legal proceedings, or other non-routine purposes.

Who can authorize a HIPAA Waiver?

The patient themselves generally needs to authorize the HIPAA Waiver. However, in certain cases where the patient is not able to do so, a personal representative or legal guardian can provide the authorization on their behalf.

How is a HIPAA Waiver of Authorization obtained?

A patient or their representative will typically complete and sign a form provided by the entity seeking the information. This form, once completed, should be returned to the entity in order to authorize the disclosure of health information.

What information is generally included in a HIPAA Waiver of Authorization?

The waiver usually includes the patient’s name, the information to be shared, who will receive the information, the purpose of the disclosure, an expiration date, and the patient’s signature.

Can a HIPAA Waiver of Authorization be revoked?

Yes, a HIPAA Waiver of Authorization can generally be revoked by the patient at any time. The revocation must be submitted in writing to the entity that originally received the authorization.

What happens if a HIPAA Waiver of Authorization is not obtained?

If a waiver is not obtained, the healthcare provider generally cannot disclose the patient’s health information to a third party, except in certain circumstances as allowed by law. This could potentially impede non-routine activities that require such information, such as certain types of research or legal requests.

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