Close this search box.
Blog » Business Tips » How to Manage the Moving Parts of Running a Business

How to Manage the Moving Parts of Running a Business

Updated on January 17th, 2022
sales skills

Our attention spans as business owners is often being pulled in multiple directions. Between clients, marketing, administrative tasks and the financials, we can feel overwhelmed by running a business. We can also find ourselves confused about which tasks to focus on and when.

I’m telling you right now that running a business well comes with experience. However, there are things you can do to set yourself up for success early on. Here are some of the ways you can manage the multiple parts of running a business.

Start outsourcing.

One of the best ways to manage the multiple parts of running a business is to get help. For example, instead of spending so much time on administrative tasks you can hire a virtual assistant.

The key is to outsource things that don’t make you money so you have time to focus on the things that do. Here are some of the things you can begin to outsource:

  • Administrative tasks like customer service and email management.
  • Accounting, bookkeeping and invoicing.
  • Social media management.
  • Public relations and pitching media
  • Web and graphic design

Do you need to outsource all of these things at the same time? No. Start with the most important things and then work the others in over time. This also isn’t an exhaustive list. Depending on what kind of business you have, you may think of other tasks that can be outsourced.

Use systems to automate business processes.

Another way to manage running a business is to free up your time by setting up automated systems. Here’s an example of what I mean by that. I sell a six-week group coaching program that is on-demand. As soon as a student makes a payment, they automatically get an email with their next steps. I literally don’t have to do anything, which gives me time to go focus on my other clients.

You can also automate your marketing by using social media management tools. Additionally, if webinars are a part of your sales funnel you can automate those too. The point is there are a lot of tools on the market you can use to automate parts of your business.

Create processes.

The next step in running a business is to create processes. For example, I have a process with my team for follow-ups with prospective clients. I only have to look at a spreadsheet once a week and then my team knows what to do. We also have a separate spreadsheet for invoice information for my writing clients.

The best part is this is very simple and basic. No fancy software required and it still saves a lot of time. Just note that it does take a while to build the systems that work best for you.

Learn how to prioritize what matters.

The final step is to learn how to prioritize what matters when running a business. Usually, this refers to prioritizing the tasks and projects that directly lead to money in the bank account. Once you identify what those are, it becomes easier to figure out what can wait.

Final Thoughts

Running a business does require you to take care of multiple moving parts. Go easy on yourself as you learn a process that works best for you.


This article was originally published on Calendar by Amanda Abella.

Amanda Abella

Amanda Abella

Amanda Abella is a Millennial Finance Expert that helps people understand their finances and eliminate all bad debt. She wrote a book, Make Money Your Honey. It is a powerful guide on how to have a better relationship with work and money. You can actually start building an extremely profitable business around the things you're passionate about.

About Due

Due makes it easier to retire on your terms. We give you a realistic view on exactly where you’re at financially so when you retire you know how much money you’ll get each month. Get started today.

Top Trending Posts

Due Fact-Checking Standards and Processes

To ensure we’re putting out the highest content standards, we sought out the help of certified financial experts and accredited individuals to verify our advice. We also rely on them for the most up to date information and data to make sure our in-depth research has the facts right, for today… Not yesterday. Our financial expert review board allows our readers to not only trust the information they are reading but to act on it as well. Most of our authors are CFP (Certified Financial Planners) or CRPC (Chartered Retirement Planning Counselor) certified and all have college degrees. Learn more about annuities, retirement advice and take the correct steps towards financial freedom and knowing exactly where you stand today. Learn everything about our top-notch financial expert reviews below… Learn More