Roles & Responsibilities

In most cases, the most important person involved with payroll will be a payroll coordinator. This individual has numerous roles and responsibilities for their respective accounting department, which can include being the liaison between employees, payments, and the Payroll Office and processing OPUS entries (hiring, budget number changes, leave of absence changes).

Payroll coordinators are also responsible for entering employee hours into the Time Reporting system for payroll processing. After payroll has been processed, there needs to a be review of each employee payroll. If the coordinator catches an errors, such as underpayments or overpayments occur, it is their responsibility to work with the Payroll office to correct these errors.

Depending on the size of your business, the payroll department could also include management (payroll supervisor, payroll director/manager), staff (payroll technician/assistant, payroll practitioner, payroll administrator), and technical manager, (data entry, system analyst, payroll system coordinator).

Always remember, no matter the role or position, the payroll department is in charge of:

  • Pay Day. Selecting the schedule, every week or once month, to pay employees. The payroll department calculates employee wages, withholds the proper tax amount, and issues the paycheck.
  • Paying Payroll Taxes. Paying the federal and state taxes that are withhold from employees, along with any business taxes.
  • Filing Tax Forms. Most businesses must complete and fill tax forms every quarter, so that the government knows who has been paid and which taxes have been taken out.

The payroll department should also be aware of Federal and State deadlines and calculating and correcting hours, wages, tax holdings, and benefits.

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